5 signs it's burnout, not laziness
Hia for Practices
You take the sessions.
You take the sessions.
Hia runs the practice.
The all-in-one EHR that does the work for you. A profile that gets you found, notes that write themselves, content and ads on every platform, partnerships, contracts and payments, all in one calm place.
Set up in one sittingYou approve everything that goes outBuilt to DPDP and GDPR
One platform, from first enquiry to final invoice.
Profile, bookings, notes, content, partnerships, contracts and payments, connected and doing their own work.
While you slept
Hia handled eleven things before your first session.
3 h 40 minof admin taken off your day
3 enquiries answered2 booked
2 notes draftedto review
9 posts scheduled5 platforms
1 platform change flaggedcommission
PsychologyCounsellingNutritionPhysiotherapyYogaFitness coachingWomen's wellnessLife coaching
Private practice is ten jobs.
You trained for one.
Most practitioners aren't short of skill. They're short of evenings, because finding clients, writing notes, posting, chasing payments and managing agreements all happen after the last session.
The other jobs
9 roles
Receptionist, note-taker, marketer, ad manager, accountant, contract manager, business developer, scheduler and follow-up person.
The tool pile
7+ apps
A booking app, a notes app, spreadsheets, WhatsApp, a design tool, an ad manager and a folder of PDFs that never talk to each other.
The cost
0 evenings off
Notes, invoices and next week's posts get done at night, long after the last client has left.
Hia brings your profile, clients, notes, content, partnerships, contracts and payments into one calm place, and does the work in each, so you can get back to the people in front of you.
Why Hia
An EHR that doesn't just store your practice. It runs it.
anxiety therapist bengaluru onlineClinical psychologist helping professionals with anxiety, burnout and relationships. Online and in Indiranagar. Book a free intro call…
Dr. Ananya Rao
Clinical psychologist · 12 years · Bengaluru and online
Individual therapy₹2,00050 min · online or in person
Intro callFree15 min · see if it's a fit
Next:Thu 6:00 pmFri 11:00 amSat 10:00 am
A profile that gets you booked
Hia builds your public profile from a short chat, with verified credentials, services, fees, live availability and reviews. Then it keeps the page fresh and easy to find on Google.
Profile
Notes and EHR
Content and ads
Partnerships
Platform contracts
Payments
Inbox and CRM
One system, not ten apps
Every part shares the same client record. A booking from an ad, the session note, the homework and the invoice all live in one place, so nothing falls through the cracks.
How Hia works
Everything around the session, done for you.
Hia prepares the work across your whole practice and asks before anything important goes out.
Maya Patel · Session 648:12
AnanyaHow have the evenings been since we last spoke?
MayaBetter on the days I leave the laptop in the other room. I slept properly five nights.
MayaDeadline week was hard. I checked email at midnight again…
Create from this session
SOAP noteHomeworkUpdate planMind map
SOAP note · draftReview
Subjective
Good sleep on 5 of 7 nights after moving the laptop out of the bedroom.12:04
Assessment
Good progress on sleep. Work boundaries remain the main trigger.31:40
Plan
Keep the wind-down routine. Add a 9 pm email cut-off. Review in session 7.
The EHR that writes itself
Take the session. Hia does the paperwork.
Record in the room or online, dictate a summary, or upload audio. Hia transcribes it, then you choose what to create. Nothing is written until you ask.
- Notes in your format (SOAP, DAP, BIRP or your own), each line linked to what was said
- Treatment plans, homework and progress reports in a click
- Intake forms and assessments sent and scored for you
- Finalised notes lock; later changes become dated amendments
Session 7 · 50 minRecording: Maya said yes
Waiting roomAdmit
Rohan Mehta · next at 5:00 pm
Your marks
- 12:04Slept well 5 of 7 nights
- 31:40Email at midnight again
Notes ready about 5 minutes after you end
Video sessions, built in
See clients online, without another app.
Every booking comes with its own private video room. Clients tap their link on a phone or laptop, wait in your waiting room, and you let them in when you're ready. Prefer Google Meet or Zoom? Add your own link instead.
- A waiting room and one personal link per client, nothing to install
- Recording only when your client says yes, asked every session
- Notes drafted after you end, ready for you to review
- One-to-one, couples, groups and workshops; the next client is told if you run over
Maya's mind map6 sessions
MapList
NarrativeBeliefStrategyNeedValueInference
Mind maps
See the threads in a client's story.
Hia suggests themes across sessions, each backed by the client's own words. You accept, edit or remove them, and share a simple version with the client when it helps.
- Beliefs, needs, strategies and values, colour-coded and labelled
- Every theme shows its quote and where it came from
- Hia's own readings are marked "Inference" until you decide
- Nothing is shared with a client unless you send it
AR
Ananya RaoYour therapist
Lovely session today, Maya. Here's this week's practice.
4-7-8 breathing5 min · every evening
In for 4, hold for 7, out for 8. Hia reminds you at 9:30 pm.
Start exerciseEvening check-inHow are you feeling tonight?
😔😐🙂😊😄
Did it twice today. It helped before the big call.
AR
Your progressUpdated after session 6
Sleep, last 4 weeksGood nights per week
From 2 good nights to 5. Lovely work.
Your plan · v3Shared by Ananya
Laptop out of the bedroom · 9 pm email cut-off · walk after lunch
Open planSession 7 · Thu 6:00 pmOnline · ₹2,000 paid
Between sessions
Exercises, check-ins and reports, right inside the chat.
Your clients get one private space for messages, bookings, plans, homework and invoices. Hia sends the right exercise at the right time and follows up, so the work continues between sessions.
- Breathing, journaling, food logs, home exercises and trackers
- Progress reports that write themselves from what clients log
- Reminders before sessions and gentle nudges to rebook
- Nothing to install for clients, and it works on any phone
Content plan · NovemberTheme: burnout at work
Mon
Wed
A 2-minute reset between meetings
Now booking Saturday slots
Fri
What a first session feels like
Online therapy for working professionalsLiveBudget₹500/day
Enquiries38
Booked11
Bengaluru, 25 km · ages 24–45 · you approved this budget
Content and ads
Content and ads on every platform, planned for you.
Tell Hia what you want more of, like couples clients, corporate workshops or weekend batches. It plans the month, writes each post for the platform it's on, and runs campaigns that lead straight to your booking page.
- One idea becomes a Reel, a carousel, a LinkedIn post and a Short
- Scheduled to Instagram, Facebook, LinkedIn, YouTube, Threads and Google
- Meta and Google campaigns, and you approve every budget
- Ethical by default: no fear marketing, health-ad rules checked
Found by Hia 3
Harbor Co-work
New space, 2 km away · 180 members
CorporatePitch ready
Greenleaf School
Exam-stress day for seniors
SchoolDraft
In talks 2
Lumen Labs
Monthly stress workshop · 300 staff
Corporate₹45,000/mo
Northside Physio
Two-way referrals
ClinicMeet Thu
Active 2
CoreFit Studio
Referral partner since June
Local6 referrals
Dr. Lee Clinic
GP referrals for anxiety
Doctor4 in · 2 out
Harbor Co-work opened 2 km from your clinic. Want me to send a lunchtime mindfulness pitch with your workshop rates?
Corporate and local partnerships
Steady work from companies and partners, without the cold calls.
Companies want wellness programmes. Gyms, schools, clinics and studios want someone to refer to. Hia finds the right ones near you, drafts the pitch and tracks every conversation until it becomes steady work.
- Wellness programmes, workshops and employee-assistance panels
- Referral partners: doctors, physios, gyms, studios and schools
- Proposals and rate cards drafted from your real services
- Referrals tracked both ways, so you can say thank you
Platform agreements 1 change needs you
| Platform | Per session | Status |
|---|---|---|
| Wellness app empanelmentPaid monthly · 30 days' noticeActive | ₹1,400 | Active |
| Telehealth marketplaceCommission 20% → 25% from 1 JanTerms changing | Terms changing | |
| Employee assistance panel48-hour response · 6 sessions per employeeActive | ₹1,800 | Active |
| Insurance networkCashless · claims paid in 30 daysRenews in 21 days | ₹1,500 | Renews in 21 days |
| Lumen Labs wellness programme12 workshops a yearTo sign | ₹45,000/mo | To sign |
Hia compared your agreements
- From 1 Jan the marketplace nets you ₹1,500, vs ₹2,000 for a direct booking
- Its new terms add a 12-month non-solicit on clients met there
- Give notice by 1 Dec to leave before the change
- Suggested: invite your 8 regulars there to book you directly
Platform contracts
Every platform you work with, on one page.
Marketplaces, wellness apps, employee-assistance panels, insurers, corporates and clinics each have their own rates, commissions, payout cycles and fine print. Hia keeps every agreement together, shows what each one really pays you, and warns you before terms change.
- Your real take-home per session on every platform, after commission
- Exclusivity, non-solicit and non-compete clauses flagged before they bite
- Renewals, commission changes and notice deadlines on one calendar
- Payouts matched to each agreement, so short payments get caught
Earned in October
₹1,84,200Private clients₹1,06,800
Corporate₹40,500
Platforms₹25,900
Workshops₹11,000
MP₹11,400Paid
Maya Patel
6-session package
LL₹45,000Paid
Lumen Labs
November workshops · GST invoice
Paid via
Razorpay
Stripe
UPI
RazorpayStripeUPI
Payments
Get paid from everywhere. See it all in one place.
Private clients, packages, corporate programmes and platform payouts, all in one view. Clients pay with UPI, cards and netbanking, straight into your own account.
- Payment links when clients book, so no-shows cost less
- Packages, memberships and group batches
- Branded invoices and receipts, ready for GST
- Polite follow-ups on what's due, in your tone
Integrations
Works where your clients already are.
Connect your accounts once. Hia posts, advertises, replies, schedules and collects payments across them, and everything lands on the same client record.
Get found
Your profile, posts and reviews show up where people search.
Advertise
Campaigns built from your goal and budget, approved by you.
Talk to clients
WhatsApp, email and DMs answered from one inbox.
Run sessions
Two-way calendar sync, with Hia video or your own Meet or Zoom link on every booking.
Get paid
Payment links that pay straight into your own account.
Ask Hia
Ask for anything. Hia does it, then checks with you.
Hia works across your calendar, clients, notes, content, partnerships, contracts and payments. Ask in plain words. It prepares the work and waits for your OK.
Ask HiaWorking on your practiceAsk Hia anything…
RoutinesYou choose what Hia does on its own, and what waits for your OK.
6 onReply to new enquiriesWithin 5 minutes, with your fees and open slots
AutomaticSend intake and consent formsAs soon as someone books
AutomaticRemind clients before sessionsA day before, and an hour before
AutomaticNudge clients who haven't rebookedAfter three weeks without a session
Asks firstAsk for a reviewAfter the third session
Asks firstFollow up on overdue invoicesKindly, three days after the due date
Asks firstFrom enquiry to repeat client
One practice, handled at every step.
New client · Jordan LeeTuesday evening
- Found your profile on Google9:12 pm
- Enquiry answered by Hia9:16 pm
- Intro call booked and paid9:21 pm
- Intake and consent sent9:22 pm
Session 6 · Maya PatelThursday, 10:00 am
- Prep ready before the session9:45 am
- Recorded with consent10:00 am
- SOAP note drafted, you approved11:02 am
- Homework sent to her phone11:03 am
November, so farUpdated today
- 24 of 26 invoices paid2 due
- Reminders sent, kindlyauto
- Workshop proposal sentMon
- December 82% booked+18%
Made for your practice
Speaks your profession's language.
Pick your profession. Hia changes its words, the documents it drafts, what it tracks and where it finds you new clients.
Hia, set up for
Psychologists
Your words, everywhere in Hia
ClientTreatment planAssessmentProgress note
Treatment plan · Maya P.v3 · review 20 DecDrafted by Hia
GoalFewer panic episodes at work
ApproachCBT, 12 sessions
GAD-7 over 6 sessions 14 → 9
Hia handles
- Scores PHQ-9 and GAD-7 and tracks the trend
- Drafts treatment plans and progress summaries
- Keeps consent and case notes in order
Growth comes from
- A profile that shows your licence and approach
- Employee-assistance panels and workshops
- Referrals from doctors and psychiatrists
Hia, set up for
Therapists and counsellors
Your words, everywhere in Hia
ClientCare planHomeworkSession note
Homework · Thought recordSent to Maya after session 6Drafted by Hia
SituationEmail from manager at 11 pm
Thought“I'm going to get fired”
FeelingAnxious, 8/10
Balanced thoughtOne late email isn't a verdict
Hia handles
- Turns each session into a note and homework
- Builds mind maps clients can understand
- Checks in between sessions
Growth comes from
- Content on anxiety, stress and relationships
- Couples and family enquiries
- School and college programmes
Hia, set up for
Doctors and physicians
Your words, everywhere in Hia
PatientConsultationFollow-up planConsult note
Consult note · Follow-upVivek S. · blood pressure reviewDrafted by Hia
ReasonFour-week BP review
PlanContinue as advised, recheck in 4 weeks
AdviceHome readings twice a day
Home readings, average 142/90 → 128/82
Hia handles
- Drafts consult notes from your dictation, for you to sign
- Sends follow-up reminders and home-reading forms
- Keeps consent, records and referral letters in order
Growth comes from
- Online consults and follow-ups
- Corporate health talks and camps
- Referrals to and from allied practitioners
Hia, set up for
Nutritionists and dietitians
Your words, everywhere in Hia
ClientNutrition planFood logConsultation
Meal plan · Week 2Ritika S. · PCOS supportDrafted by Hia
BreakfastOats, nuts and berries
LunchLentils, rice and salad
SnackRoasted chickpeas
DinnerGrilled fish and greens
Food log this week 5 of 7 days
Hia handles
- Drafts meal plans from your consultation
- Collects food logs in chat
- Sends weekly progress reports
Growth comes from
- Recipe and myth-busting content
- Gym, physio and doctor referrals
- Corporate nutrition talks
Hia, set up for
Physiotherapists
Your words, everywhere in Hia
PatientCare planHome exercisesDischarge summary
Home exercise programmeRahul K. · lower backDrafted by Hia
Glute bridge3 × 12
Clamshell3 × 15 each side
Cat-cow2 × 10
Walk20 min daily
Pain score 6/10 → 3/10
Hia handles
- Builds exercise programmes with reminders
- Tracks pain and mobility over time
- Writes discharge and referral letters
Growth comes from
- Sports clubs and running groups
- Office ergonomics workshops
- Local search for physios nearby
Hia, set up for
Yoga teachers
Your words, everywhere in Hia
StudentBatchClass passWaiver
Morning Hatha batchMon · Wed · Fri, 7:00 amDrafted by Hia
Spots filled12 of 15
Waitlist3 people
Health check-ins12 of 12 done
Waivers signedAll
Hia handles
- Manages batches, waitlists and passes
- Collects check-ins and waivers before class
- Sends practice sequences between classes
Growth comes from
- Reels and carousels every week
- Corporate yoga days
- Studio and retreat partners
Hia, set up for
Fitness coaches
Your words, everywhere in Hia
MemberProgrammeCheck-inPackage
Week 3 · StrengthArjun M. · 12-week packageDrafted by Hia
Squat4 × 6
Push-ups3 × 12
Romanian deadlift3 × 8
Weekly check-in sleep 7.2 h · 9,400 steps
Hia handles
- Sends workouts, collects check-ins
- Nudges members who go quiet
- Renews packages on time
Growth comes from
- Progress stories, shared with consent
- Gym and nutritionist partners
- Corporate fitness challenges
Hia, set up for
Women's wellness practitioners
Your words, everywhere in Hia
ClientWellness planSymptom trackerResource
Symptom tracker · Cycle 3Neha R. · shared by herDrafted by Hia
Energy across the cycle
Pattern noticed low energy days 24–27
Hia handles
- Shares symptom trackers in chat
- Keeps notes private and consent clear
- Shows patterns before each session
Growth comes from
- Gentle, ethical content
- Gynaecologist and clinic referrals
- Workplace women's health programmes
Hia, set up for
Life and wellness coaches
Your words, everywhere in Hia
ClientAction planGoalProgramme
Action plan · Q1Sam T. · 3-month programmeDrafted by Hia
Launch the podcast60%
Run a 10k40%
Hand off admin100%
Hia handles
- Turns calls into action plans
- Runs check-ins and celebrates wins
- Handles packages and renewals
Growth comes from
- LinkedIn and podcast-style content
- Leadership coaching for companies
- Referrals from past clients
Privacy and compliance
Built on the foundation of trust.
In India
Built for India's DPDP Act, and to GDPR everywhere
Data for practices in India is hosted in India.
DPDP Act 2023GDPR
Security
Private by design
Encrypted in transit and at rest. Client data is never used to train AI models.
Control
You approve, Hia acts
Anything that reaches a client, spends money or goes public waits for your OK.
Clinical safety
Careful with every claim
Hia never diagnoses or prescribes. Its suggestions are marked until you confirm them.
Compliance
Audit-ready records
Consent, access and every change logged, with finalised notes locked.
Encrypted everywhereTLS in transit, AES-256 at rest
Least-privilege accessEvery record access logged
Never used for trainingBy us or our AI providers
Backups and recoveryContinuous, with tested restores
The Hia Network
Get booked by brands, too.
Wellness apps, employers, insurers and AI assistants need verified practitioners on demand. Opt in, set your rates and hours, and Hia brings you paid sessions that fit around your own clients.
See Hia for Brands
Wellness app · AnxietyHindi · tonight 8 pm · ₹1,500
AcceptEmployee assistance · BurnoutEnglish · Thu 5 pm · ₹1,800
BookedPricing
Free to start. Pro when you're ready.
Every new practice gets 14 days of Pro, with no card needed. After that you stay on Free unless you choose Pro.
Free
₹0forever
A complete practice without AI. Get found, get booked by brands and keep your records.
- Profile page and a listing in the Hia directory
- Referrals from partner brands like BeMyndly
- Booking page, up to 5 services, 1 calendar
- Up to 25 active clients, manual notes, 3 forms
- Invoices and payment links on your own account
- Web chat and email inbox
Pro
₹1,499a month, or ₹14,390 for 12 months
Everything in Free, with Hia doing the work for you.
- Ask Hia, AI notes from your sessions and drafts
- Unlimited clients, services, forms and templates
- Hia video sessions, WhatsApp and Instagram inbox
- Content, newsletter, ads and analytics
- Your own domain, no Hia badge
- An assistant seat included
Pay monthly, or for 3, 6 or 12 months and save up to 20%. Prices are in your own currency (picker at the top of the page). Extra AI notes hours, receptionist minutes and seats are optional add-ons, and you set a cap for each.
FAQ
Frequently asked questions
Is Hia an EHR, a CRM or a marketing tool?
All three, connected. Hia is an EHR for notes, plans and records, a CRM for enquiries and clients, and a growth team for your profile, content, ads and partnerships, plus contracts and payments. Because it's one system, the booking from an ad, the session note and the invoice all sit on the same client record.
Do I need to be good with technology?
No. You set Hia up by answering questions in a chat, and we help you bring your existing clients across from spreadsheets, WhatsApp or another tool.
Will Hia do things without asking me?
Only what you allow. You choose which routines run on their own, like reminders, and which ask first. By default, anything that reaches a client, spends money or goes public waits for your OK.
Which platforms does Hia work with?
Instagram, Facebook, WhatsApp, LinkedIn, YouTube, Threads, X and Google Business for content and messages; Meta and Google for ads; Google Calendar, Meet and Zoom for sessions; and Razorpay or Stripe for payments, depending on your region.
Can I see clients online?
Yes. Every booking can come with its own private Hia video room, with a waiting room, one link per client and nothing for your client to install. Recording happens only when your client agrees, and your notes are drafted after the session. If you'd rather keep using Google Meet or Zoom, add your own link and Hia sends it with the booking. Online sessions follow the rules where you and your client are, so check your licence covers clients in other states or countries.
Is my clients' data safe?
Yes. Hia is built to the requirements of India's DPDP Act and GDPR, with encryption, access logs and consent records. Client data is never used to train AI models. US practices can use Hia for their page, bookings and payments today; clinical notes open with US hosting and a business associate agreement (HIPAA) in 2027. The exact laws we map to change with the region you pick at the top of the page.
How much does it cost?
Hia is free to start, with no time limit and no card. Pro is ₹1,499 a month. Pay for 3, 6 or 12 months and save 10%, 15% or 20% (₹14,390 for 12 months). Every new practice gets 14 days of Pro first. Prices are shown and charged in your own currency, and nothing is billed without your say-so.
Early access
Less admin.
Less admin.
More care.
We're onboarding independent practitioners in small groups. Tell us about your practice and we'll set Hia up with you, personally.
Personal onboarding and help moving your clients across
Your profile built and published with you
A real say in what we build next